Wärtsilä's Requirements for Purchase Invoices
In order to improve and assure the quality and efficiency of the Accounts Payable process, please ensure that you as a supplier follow and fulfil Wärtsilä’s requirements for purchase invoices.
Minimum purchase invoice data requirements
The purchase invoice has to contain the following data:
- Correct, official Wärtsilä Company name and address = Company address (e.g. Wärtsilä Finland Oy including business unit / department)
- Business unit
- Correct Wärtsilä Company VAT number
- Correct Supplier address and VAT number
- Correct and valid Supplier bank account information
- Correct references
- Wärtsilä’s contact person
- Purchase order or cost object (cost center, order, network, WBS, shipment number)
- Correct delivery address of the goods (to be mentioned if it is other than Wärtsilä Company address)
- Purchase invoice shall also include:
- Date and number of the invoice
- Due date / Payment term
- Delivery number
- Description of purchased goods / service
- Correct price and quantity
- In case of a freight purchase invoice, also consignee information must be mentioned
- Additional requirements regarding intra EU deliveries
- Net weight
NOTE! Purchase invoices with wrong or missing information will be returned to suppliers and this will cause delays in payments.