Wärtsilä promotes the digital exchange of information and thus provide digital collaboration tools for its suppliers to exchange information with Wärtsilä related to procurement, logistics and product quality assurance.
If you are interested in these tools, please contact Wärtsilä's supply management professionals who will assist you with the implementation of the tools.
Tools for suppliers can be found here: https://my.wartsila.com
What is an e-invoice?
An electronic invoice (eInvoice) is an invoice that has been issued, transmitted and received in a structured data format which allows for its automatic and electronic processing. A PDF invoice is not an e-invoice.
Why e-invoicing?
E-invoicing is a solution for invoicing electronically, and it suits both large and small companies. E-invoicing is rapidly becoming mandatory around the world and governments all around the world are picking up speed to digitalize their systems.
Wärtsilä prefers to receive purchase invoices as e-invoices and encourages all suppliers to send their invoices to Wärtsilä in electronic format. Wärtsilä is working with two e-invoicing operators and also PEPPOL is supported.
Benefits of e-invoicing
Detailed information
Wärtsilä supplier guide to e-invoicing [PDF]
Wärtsilä e-invoice addresses [PDF]
Wärtsilä invoice data requirements
Currently e-invoicing is preferred in the Wärtsilä entities which are included in the above ‘Wärtsilä e-invoice addresses’ list. Wärtsilä is using two different e-invoicing service providers for different entities: TietoEvry and Pagero. Operator is based on which country’s Wärtsilä entity is receiving the invoice. For e-invoice inquiries please contact Invoice.e(at)wartsila.com.
Options to send e-invoices to Wärtsilä
a) Integrate your invoicing system with TietoEvry or any other compatible service provider, or register with TietoEvry to use their free online portal to send e-invoices to Wärtsilä
b) Integrate your invoicing system with Pagero or any other compatible service provider or register with Pagero for free and send your e-invoices via the Pagero Online portal
Note! The portals do not support uploading of PDF invoices, instead the portals enable the creation and sending of electronic invoices (e-invoices).
E-invoicing service operator based on which country’s Wärtsilä entity is receiving the invoice
Candex helps Wärtsilä to manage low value spend efficiently. With Candex we are able to simplify the process for low value purchases, to increase user and vendor satisfaction by shortening the onboarding time, and to standardize payments.
Wärtsilä will remain your partner where you will provide a quotation and deliver goods and services. Candex administrates ordering and invoicing for us.
You will be contacted by Candex once Wärtsilä has issued a Purchase Order (PO) against your quote approved by Wärtsilä.
After you have delivered goods/services, you will be paid to the bank account you provided during engagement process with CANDEX. In some countries working with CANDEX will include a small fee to supplier. The fee is similar to a credit card fee, but suppliers will be paid quicker than the normal payment term of Wärtsilä, which is 60 days.
Any PO issued through the CANDEX platform must be invoiced to CANDEX and uploaded to the CANDEX platform. Please do not send any invoices directly to Wärtsilä.
Using CANDEX is quick to set up, transparent and safe for your payments. Wärtsilä remains your Business Partner and beneficiary while only Purchase Order and payment is processed by CANDEX.
Please consult the seller's guide and/or the help section on the CANDEX platform.
In case of further questions, do not hesitate to contact support@candex.com or your business partner at Wärtsilä.