Wärtsilä Marine Virtual Launch

Wärtsilä Finland Oy (“we,” “us,” “our”) is committed to protecting your personal data in compliance with the General Data Protection Regulation (EU) 2016/679 (GDPR).

This Privacy Notice explains how we collect, use, and share your data when you register for and participate in our Marine Virtual Launch Event ( “Event”).

This Event is organized in collaboration with Tuotanto Wolt Oy ("Wolttigroup") (our “Event Organizer”) and is hosted on Prospectum Oy’s ProspectumLIVE platform(the “Event Platform”).

By registering for and participating in the Event, you acknowledge this Privacy Notice.

 Data Controller

Wärtsilä Finland Oy is the data controller responsible for processing your personal data. Here are our contact details:

• Company Name: Wärtsilä Finland Oy
• Address: Järvikatu 2-4, 65100 Vaasa, Finland
• Email: dataprotection@wartsila.com

 Information We Collect and Why

When you register for and attend the Event, we may collect the following data:

A. Data You Provide

• Contact Information: Name and email address.
• Professional Information: Job title, organisation and country.
• Consent Preferences.

For the avoidance of doubt, all poll responses and Q&A submissions, during the Event, will be on an anonymous basis.

B. Data Collected Automatically

• Technical Data: IP address, device information, browser type (collected by the Event Platform).
• Usage Data: Login times, interactions, duration of attendance (collected by the Event Platform).

We use your personal data to:

• Register you for the Event and provide Event access.
• Send the Event-related communications (reminders, updates, post-Event materials).
• Provide you with relevant marketing communications, including other event information and tailored content, based on your preferences.

 Our Legal Grounds to Process Personal Data

The legal bases for processing your data include:

• Performance of a Contract: Processing necessary for Event registration and participation.
• Legitimate Interests: To send Event related communications and analyse engagement, enhance event quality and maintain records of the Event.
• Consent: marketing and promotional emails (if opted in). You may withdraw consent for marketing at any time.
• Legal Obligations: Compliance with applicable laws and regulations.

 Sharing Your Information

We will share your personal data with:

A. The Event Organizer (to manage event logistics and communications).

B. The Event Platform provider (to host and facilitate the Event).

All third parties are located within the EU and are contractually obligated to comply with GDPR requirements.

C. Legal or Regulatory Authorities (if required by law to protect rights or security).

 Data Disclosures within our corporate group

In some instances, we may disclose your data to other companies within our corporate group for legitimate business purposes, such as:

• Internal administration and IT operations
• Data analytics for event improvement
• Cybersecurity threat detection and prevention

We will ensure all companies within our group adhere to the data protection and cyber standards required in our operations

 Data Retention Times

We will retain your personal data only for as long as necessary to fulfil the purposes outlined in this Privacy Notice, including providing access to the Event, managing your registration and complying with legal, regulatory and business requirements.

For all marketing communications (if opted-in), your data will be retained until your consent is withdrawn.

 Data Storage and Security

We implement appropriate technical and organizational measures to protect your data from unauthorized access, loss, or misuse.

 Your Rights

You have the following rights regarding your personal data:

• Access: Request a copy of your data.
• Rectification: Correct inaccuracies in your data.
• Erasure: Request deletion of your data.

To exercise these rights, please contact us at dataprotection@wartsila.com.